Apostille Services in Virginia: What They Are, When You Need One, and Why Virginia Apostille Agents Is the Team to Trust
Navigate the complex world of document authentication with confidence and expertise
If you've been asked to "get an apostille" on a document, you're likely dealing with an important life or business milestone—studying or working abroad, getting married overseas, expanding a company, or handling an international adoption. The stakes are high, and details matter. That's where Virginia Apostille Agents comes in. We simplify a technical process, reduce turnaround time, and help you avoid costly do-overs.
What is an apostille?
An apostille is an internationally recognized certificate that authenticates the origin of a public document so it can be used in another country that is a member of the Hague Apostille Convention. In practical terms, it confirms that a Virginia notary, clerk, or state official's signature and seal are genuine.
When do you need an apostille?
You'll typically need an apostille when you must present a Virginia-issued or Virginia-notarized document abroad. Common situations include:
How the Virginia apostille process works
In Virginia, apostilles are issued by the Secretary of the Commonwealth (Authentication Division). The process depends on the type of document:
Vital Records
Birth, death, marriage, divorce: Must be certified copies issued by the Virginia Department of Health/Division of Vital Records or the appropriate court. Photocopies are not acceptable.
Court or Government Documents
Must be certified by the issuing court or state office.
Notarized Documents
Affidavits, powers of attorney, consent letters, corporate documents: Must be properly notarized by a Virginia notary with a complete notarial certificate, the notary's signature, seal, commission number, and expiration date.
Once eligibility is confirmed, the Secretary of the Commonwealth attaches the apostille to the document. Processing times can vary depending on volume and submission method. If your document was issued outside Virginia—or if you need a federal apostille (for example, for an FBI background check)—the correct authority may be different. We guide you to the right path and handle multi-jurisdiction requests when needed.
Why choose Virginia Apostille Agents
Virginia Expertise
We focus on Virginia-issued and Virginia-notarized documents and know the Authentication Division's requirements inside and out.
End-to-End Support
From document review and notarization guidance to submission, tracking, and delivery, we manage it all so you don't have to.
Fewer Rejections
We proactively catch issues—like incomplete notarizations or wrong certificate language—before submission, saving you time and repeat fees.
Flexible Options
Standard and expedited courier options are available. We'll tailor a plan to your timeline and the destination country's requirements.
Transparent, professional service: Clear pricing, clear status updates, and a dedicated point of contact. We are a private service provider and not a government agency; we liaise with the Secretary of the Commonwealth on your behalf.